Abdifatah Mohamed Salah
Summary
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
8
8
years of professional experience
Work History
Secretary
Jubaland Supreme Court
05.2019 - Current
- Maintained daily report documents, memos and invoices.
- Answered multi-line phone system and enthusiastically greeted callers.
- Scheduled appointments and conducted follow-up calls to clients.
- Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
- Entered data into system and updated customer contacts with information to keep records current.
- Maintained electronic filing systems and categorized documents.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Contributed to a positive work environment by providing support to colleagues when needed in various tasks or projects.
- Maintained accurate records of office expenses, assisting in budget preparation and cost control efforts.
- Assisted in event planning and execution for company functions such as conferences, workshops, or social gatherings.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Streamlined communication processes, resulting in faster response times to internal queries.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
Admin, HR and Finance Officer
Yarrow Construction Company
02.2017 - 02.2019
- Prepared monthly reconciliation of bank accounts and took corrective actions on deviations.
- Optimized cash flow management, ensuring timely payment of invoices and reducing outstanding debts.
- Improved budget planning and forecasting with thorough analysis of historical data and market trends.
- Streamlined financial processes for increased efficiency and accuracy in reporting.
- Established strong relationships with key vendors, negotiating favorable terms to benefit the organization''s bottom line.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Updated Human Resources Information System (HRIS) database, maintained data accuracy and assisted with system changes.
- Maintained compliance with labor laws by conducting thorough audits of HR practices and policies.
- Partnered with management team to coordinate on-boarding and off-boarding processes.
Education
High School Diploma -
Mount Kenya University
Thika-Kenya12.2022
Skills
- Human Resources Management
- Recruitment and Placement Administration
- Promotion and Performance Appraisal
- Job Classification Review
- Staff Relocation
- Separation of Staff Members
- Training Coordination
- Application of UN Rules and Regulations
- Vacancy Announcement Management
- Advising on Classification Procedures
- Personnel Action Monitoring (Umoja)
- Non-staff Personnel Support (eg, UNVs, Consultants)
- Travel Request Processing
- Liaison with Various Departments
- Budget Development and Preparation
- Budget Monitoring and Reallocation
- Trust Fund and Extra-budgetary Resource Management
- Financial Data Collection and Reporting
- Cost Estimate Review and Finalization
- Medium-term Plan Compliance
- Resource Requirement Elaboration for Budget Submissions
- Budget Implementation and Expenditure Monitoring
- General Administration (eg, travel, accounts, vendor payments)
- Office Technology and Equipment Maintenance
- Meeting Arrangement and Coordination (In-person/Virtual)
- Agenda Preparation and Minute Taking
- Data Collection and Analysis
- Report Preparation and Knowledge Management
- Data Visualization (Power BI)
- File Management (Paper/Electronic)
- Seminar and Conference Organization
- Client Orientation and Partnership Development
Timeline
Secretary
Jubaland Supreme Court
05.2019 - Current
Admin, HR and Finance Officer
Yarrow Construction Company
02.2017 - 02.2019
High School Diploma -
Mount Kenya University
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