ABDIRAHMAN SULEIMAN

As Grants Manager (GM), I support the development, implementation, and closeout of all grant activities in accordance with USAID regulations and with DT Global's policies and procedures. I am responsible for ensuring compliance requirements are adhered to throughout the life of each grant activity in regard to different elements relevant to program achievement and USAID regulations, such as due diligence, grantee vetting, environmental compliance, timely submission of grantee deliverables, in addition to budget development and proper financial oversight, I was the key in facilitating coordination with others within the program to secure the timely and proper development, implementation, and closeout of grant activities.

Key Roles & Responsibilities:

1.During idea development, support program teams in addressing potential compliance challenges as they emerge in terms of activity design, budgeting and overall activity development

2.Lead the development of budgets for individual activities to be implemented - inclusive of conducting market surveys, identifying all items required for successful implementation and liaising with the procurement and logistics teams to identify all costs

3.Oversee activity implementation, regularly review expenses against budgets to ensure that all costs are being tracked properly and that all required items are being purchased as planned; check expenses against budget at the conclusion of the activity to ensure all expenses are accounted for prior to closing activities

4.Regularly liaise with the procurement and logistics offices to ensure all documentation is being completed correctly, and to ensure that procurements and delivery of goods to grantees are moving forward appropriately

5 In collaboration with the program team, coordinate the execution of kick-off meeting with grantees to cover all the practical details of the implementation of the grant

6 Responsible for completing (or delegating) all activity documentation such as grant agreements, transfer of titles, activity close out forms

7 Regular travel to field sites to support activity development, implementation, and closedown.

8 Working with the grantees and the program team, ensure that all necessary permits and/or authorizations to implement the activity are obtained as necessary

9 Responsible for (or delegation of) submitted cash advance requests, managing cash payments and liquidation of advances necessary to implement activities

10 In coordination with the MEL team, support the execution of M&E tasks - including taking photos, collecting attendance sheets, conducting focus group discussions or key informant interviews

11 Ensure all items are properly documented and stored in the corresponding activity files

12 Ensure that procurement, finance, logistics, and programmatic aspects of each activity are being implemented on time and in accordance with the approved activity and budget, along with USAID rules and regulations

13 Contribute to the development of weekly activity notes, and any reports required for your region of work

14 Assist in development of annual strategies, and in individual grant development while following key do no harm principles

15 Supervise and mentor the grants team.

As a key member of the Country management team, as the post holder: I Provide support in the development and implementation of Proper Business Procurement & Contact Manager, finance, budgeting, grant management and human resource management, to ensure a transparent and efficient utilization of organizational resources in compliance with approved policies, procedures, and donor requirement

Supervise: Grants Compliance Officer, Administration and Accounts Assistant, Procurement & Logistics Assistant, Office Assistant and Security Guards

Key Responsibilities

1.Financial Leadership and Management:

• The Contribution of the development of the multi-year strategic and operational plans, and being accountable for ensuring and monitoring delivery against the financial plans through targeted financial analytical review and world-class forecasting accuracy
• Manage the Country office budget, providing accounting, payroll, grant
• Management and financial management support; jointly accountable for achieving the results laid out in the short-term plans
• Ensure integrity of the accounts within the region
• Make sure that main policies and procedures are well understood; accountability is clear, carrying out proper management review of reported results
• Internal control - ensuring that funds are used as intended
• Accountable for control of assets and liabilities, ensuring costs are accurately charged against awards or budgets

2. Grant Management:

• Participate in the development of the new grant proposal, budgeting, and submission
• The donors., Initiate the Budget revision sessions and budget monitoring while closely working with the finance team at the country office level as well as regional office level, Review Budgets from Partners and ensure these comply with PME (Handbook requirements),
• Consolidate Partners Financial reports, Country office Financial report and submit to the Donors
• Receive and assess financial reports from Partners and ensure compliance with the Grant Agreement guidelines and PME handbook requirements., Receive and assess audited financial statements including Management letter from Partners and ensure compliance with PME Handbook requirements & Follow up on issues raised by auditors in the
• Management Letter from Partners to ensure resolution and Manage the Partner Institutional
• Capacity strengthening strategy in respect of administrative activities

3. Audit engagement & Risk Management:

• Procure audit services in accordance with procurement policy and procedures
• Contract with Auditors, develop audit TORS while ensuring the Donors audit guidelines
• Work closely with the Auditors in planning, conducting, reporting and follow up assignments from the audit plan on time, to a high standard and within budget
• Manage the audit assignment, submit reports in respect of Management and statutory audits, Review & submit audited financial statements as per the required deadlines
• Follow-up on recommendations of audit action plans implementation with respective
• Implementing partners and the country office level, assess audit reports and upload the audit reports and management letters to the System.

4. Administration/ Human Resources/Logistics & IT:

• Coordinates the finance and administrative team as per Country Manager/Representative delegation, Monitor HR processes are in full compliance of with approved policies and applicable labor laws, provide advice and support to staff in relation to HR policies and programmes, & coordinate the employment process and prepare reports about selected candidates
• Staff management, mentorship, and development, including:
• Manage the regional finance team, defining expectations, providing leadership and technical support as needed, and evaluating direct reports regularly
• Responsible for the recruitment, training, and promotion of staff as appropriate and ensuring availability of appropriate professional development opportunities for staff
• Manage the performance of all staff in the finance unit through staff development strategies and performance management systems
• Establishing results-based system and follow up
• Key Achievements
• Managing or overseeing others (I have Managed a team of nine staff - three accounts Assistants, two Logistics Assistants, three Grants Officers, four administration assistants and interns ensured that the finance department's annual work plan and objectives were taken care of, and all deadlines were met on time)
• Development of Value for Money principles, I have managed to streamline the procurement procedures for both the country office and the sub-grantees, which I have succeed to develop manuals and internal controls for better supply chain management
• Productivity, Effectiveness & Efficiency (Developed new and complex spreadsheets to help produce the monthly management accounts much quicker, reducing the production time from five days to one Similarly, I have created excel automated financial analysis templates for sub-grantees financial report consolidation and as a result all partners' finance staff were able to report on time
• Building Partnership: During my tenure I maintained good relationships with our back donors and the program implementing partners I therefore proved my competence in capacity development for partners, Staff and other grant stakeholders while focusing the operational functions of the office
• My work was recognized: despite the COVID-19 work restrictions, I positively lead my operational team to better achieving the department objectives, closing the fiscal year, producing the annual audit reports on time, and thereafter reporting to the donor in a timely manner.

As a Finance and Administration Officer I have provided financial support to USAID Funded programs in Somalia based in Mogadishu, being a full-time member of the Adeso Team, playing a crucial role in providing finance support for the team I have principally worked with the finance team on day-to-day basis under the direct supervision of the Finance Manager.

The main purpose of the position was to provide technical support in the accounting process through financial reporting and internal control procedures

Key Responsibilities

• Provide Accounting support to the project and management while ensuring compliance with internal controls, donor regulations and budget restrictions,
• Generating and Consolidating IP Partner funds and reporting & liquidation, review all expenditure worksheets for accuracy and completeness, Review
• Spreadsheets from field sites before uploading to ERP Serenic System and Conduct regular timesheets audit to ensure consistent adherence & Financial Reporting of Project
• Expenditures, BVA and Budgeting & Budget Revisions Participation
• Data Posting to ERP Serenic System while ensuring Accuracy and calculations, ensuring compliance and enforcement of internal policies, donor regulations and budget & Plan for cash flow requirements for the project and submit updated cash forecast and monthly cash requests to the project Manager on a timely basis
• Prepare and examine accounting records, financial statements and other financial reports and ensure accuracy, completeness, and conformance to reporting and procedural standards
• Conducting Trainings for Finance & Non-finance Staff and provide technical
• Support to programme and logistics on Adeso procedures & (USAID) Donor requirement on rules and regulations
• Review bank reconciliations and ensure they are prepared each month per finance procedures
• Record accounting transactions including coding of payment vouchers before making payments and ensure an efficient, proper and transparent financial filing system of all documents (e.g
• Monthly payment of bills, contracts, rent and local salaries) related to finance are maintained;

• Position Outline

The Generic Responsibilities: responsible for generating and consolidating financial reports from Garowe field office to Mogadishu Country office

Key Responsibilities.

• Prepare bank accounts and cashbook reconciliations & ensure enough cash in the bank and in cash boxes
• Responsible in Agresso for Data Posting & Preparations & Prepare monthly financial reports for submission to the NRC Nairobi Office
• Ensure timely payment of staff salaries, contractors and other expenditures, & verify all invoices, vouchers and receipts and supporting documents enter the system as appropriate on daily basis
• Ensure accurate financial reporting from all the Implementing Partners
• Prepare all necessary information for internal or external audits 6
• Implement financial policies and procedures and establish and maintain cash controls