Ahmed Hassan Birik

Funds & Budget Management Process & Compliance Stakeholder Coordination Reporting & Analysis

• Conducted financial analysis and budget reviews for FTC funds, optimizing allocations and recommending actionable insights to supervisors.
• Monitored fund status, preparing monthly/quarterly reports and ensuring compliance with utilization timelines.
• Supported FTC matrix budget revisions (June 2025–Feb 2026) and Berbera Corridor budget reviews, delivering analyses within 5 days of data receipt.
• Compiled and analyzed data for key reports (LTSH, CIF Values, ITS invoices) to guide operational decisions.
• Processed logistics documentation (customs clearance, invoice verification), resolving discrepancies and escalating issues.
• Ensured adherence to WFP financial policies in budget preparation, monitoring, and vendor payments.
• Verified vendor claims and advances, maintaining 100% compliance with procurement/finance rules.
• Liaised with internal/external stakeholders to streamline logistics operations and CBT retailer payments (processed via SCOPE/ITS).
• Addressed retailer payment complaints, resolving 95% of issues within 48 hours.
• Trained field staff and vendors on Supply Chain invoicing processes to enhance performance.
• Produced expenditure forecasts and fund utilization reports to support data-driven decisions.
• Identified grant balance discrepancies, enabling maximum fund utilization.

Procurement & Contract Management

• Led full procurement cycle including RFQ/RFP preparation, bid evaluations, and vendor prequalification, reducing processing time by 30%
• Conducted pre-bid conferences and managed tender processes, ensuring compliance with organizational procedures
• Developed evaluation documents (score sheets, analysis summaries) and contract recommendations
• Performed vendor due diligence through reference checks and database screenings

Supply Chain & Warehouse Operations

• Oversaw contract administration, monitoring expirations and payment schedules
• Managed supplier relationships to ensure on-time delivery of goods and services
• Maintained accurate inventory records through periodic stock counts and reporting
• Supervised warehouse staff and implemented proper storage procedures

Reporting & Compliance

• Prepared weekly/monthly procurement and logistics updates
• Ensured proper documentation for all financial transactions
• Maintained asset registers and inventory management systems
• Implemented quality control measures for incoming/outgoing shipments

Fleet & Asset Management

• Oversaw fleet operations including maintenance scheduling, fuel tracking, and vehicle dispatch, improving fleet uptime by 25%
• Implemented cost-saving measures for repairs and renewals, achieving 15% reduction in fleet operating costs

Warehouse & Inventory Control

• Managed receipt and inspection of all incoming goods, maintaining 99% accuracy in order fulfillment
• Developed stock reporting system that reduced inventory discrepancies by 30%
• Ensured compliant disposal of assets according to donor regulations

Procurement Leadership

• Standardized procurement processes across field offices, improving compliance by 40%
• Created procurement dashboard that reduced reporting time by 50%
• Contributed to organizational strategic planning and operational budgets

IT & Systems Management

• Maintained IT infrastructure for 50+ staff including hardware and network systems
• Recommended system upgrades that improved connectivity reliability by 35%

Team Development

• Led 15-person logistics team with focus on skills development and performance management
• Implemented standardized operating procedures and staff rotation system
• Conducted quarterly training sessions that improved team productivity by 20%

• Financial Operations: Managed accounts payable/receivable, processed 50+ monthly invoices, and maintained accurate financial records with 100% audit compliance.
• Reporting & Analysis: Prepared financial statements (balance sheets, cash flow) and supported budgeting/forecasting, improving reporting efficiency by 25%.
• Compliance: Assisted internal/external audits, ensuring adherence to financial policies and donor regulations.
• Expense Management: Verified employee expense reports and vendor payments, reducing discrepancies by 30%.

Administrative Coordination

• Streamlined office operations, including travel bookings, mail management, and scheduling.
• Maintained vendor payment systems for utilities (electricity, water, sanitation) and office supplies.
• Served as primary point of contact for calls, meetings, and stakeholder communications.

• Procurement Planning: Coordinated with program teams to ensure timely delivery of project inputs, reducing delays by 20%.
• Vendor Contracts: Negotiated and implemented cost-effective agreements, improving procurement efficiency by 15%.
• Compliance & Audits: Maintained 100% audit-ready procurement records and ensured adherence to organizational standards.

Asset & Inventory Control

• Managed vehicle/equipment maintenance, reducing downtime by 30% through preventive servicing.
• Conducted monthly stock counts and expiry monitoring, eliminating inventory discrepancies.
• Updated and submitted asset/inventory reports to central logistics teams.