Ali Abdi Farah

RESPONSIBILITIES

• Conduct security risk assessments to identify potential threats and vulnerabilities
• Develop and implement tailored security strategies, plans, and policies
• Monitor global and local security environments for emerging risks
• Coordinate with authorities, agencies, and stakeholders for a unified security approach
• Advise senior management on security measures and risk mitigation strategies
• Oversee physical security measures such as access controls and surveillance systems
• Develop and conduct security training programs to enhance staff preparedness
• Manage security incidents, including response, reporting, and post-incident analysis
• Ensure compliance with legal, regulatory, and organizational security requirements
• Conduct regular audits of security protocols to ensure effectiveness
• Support crisis management and emergency response efforts with contingency planning
• Maintain relationships with external security providers and vendors
• Investigate security breaches and suspicious activities to prevent recurrence
• Prepare and deliver security briefings and reports to management and staff
• Integrate security considerations into broader organizational plans and activities
• Facilitated regular risk workshops, engaging cross-functional teams in identifying and prioritizing emerging risks within the organization.
• Established comprehensive risk management frameworks, ensuring organizational adherence to industry best practices.
• Developed strong relationships with stakeholders, promoting a culture of open communication and continuous improvement in risk management efforts.
• Supported business development activities by evaluating market trends and competitive landscape for potential threats or opportunities impacting company growth.
• Managed portfolio of insurance policies, ensuring adequate coverage against various types of risks faced by the organization.
• Managed approximately 30 incoming calls, emails and faxes per day from customer
• Maintained compliance with regulatory requirements by proactively addressing any identified gaps in policy adherence or documentation standards.
• Trained employees in risk awareness and preparedness, fostering a culture of accountability and ownership over risk management responsibilities.
• Delivered timely and accurate reporting on key risk metrics to senior leadership, supporting informed decision-making processes at the highest level.

RESPONSIBILITIES

• Coordinate and report on activities and required resources to ensure cost efficient and quality service delivery from administrative support functions.
• Help ensure administrative systems, processes, and policies are in line with agency standards and donor and local law regulations.
• Engage with relevant external stakeholders (government officials, landlords, service providers, etc.) on assigned administrative matters and help ensure required authorizations and documents are up to date.
• Coordinate the efficient use of CP assets and rented facilities. Help ensure fully compliant procurement of office materials and asset management systems.
• Help identify safety issues and ensure a safe and sound work environment.
• Coordinate the provision of travel and logistics support and services to staff and visitors. Coordinate event planning activities, including delegation visits, trainings, and workshops.
• Provide support on administrative department transactions and processes (e.g. draft letters, prepare lease contract agreements, proofread, draft simple correspondence/memos, payment requests, purchase requests, advance requests, liquidation, etc.).
• Ensure the availability of stationary materials and office supplies, plan and request quarterly needs and distribute as needed.
• Ensure the timely preparation of service contracts with owners and vendors including insurance companies, security and cleaning companies. Help on the timely payment facilitation for rental houses, office buildings and staff parking spaces.
• Supervise office attendants, outsourced service givers and interns. Serve as a focal person for internal communication related to administrative support services.
• Served as a reliable point of contact for both internal and external stakeholders, demonstrating strong problem-solving skills to address any issues that arose.
• Kept files and records in content management systems such as MS SharePoint, EXCEL and others.
• Performs miscellaneous job-related duties as assigned.
• Supported program operations by preparing and updating documents, reports and spreadsheets.
• Supported project teams in achieving their goals through proactive assistance with research, data analysis, and report preparation.
• Maintained personal schedule, professional calendar, and individual appointments for senior staff members.
• Acted as backup for other employees by providing support and adapting to requirements of department.
• Facilitated successful events, including conferences and workshops, through meticulous planning, coordination, and execution of logistics.
• Improved team productivity by effectively coordinating schedules, meetings, and travel arrangements for senior executives.

RESPONSIBILITIES

• Safeguarded sensitive information by maintaining strict confidentiality in all aspects of administrative duties.
• Improved internal communication by creating and distributing timely meeting agendas, minutes, and follow-up action items.
• Ensured compliance with company policies and regulatory requirements through diligent record-keeping practices.
• Optimized budget management by tracking expenses, processing invoices, and providing regular financial reports to the Executive Director.
• Maintained a professional appearance of common areas including conference rooms and reception area, ensuring a welcoming environment for guests.
• Facilitated smooth event coordination by organizing logistics, materials, and guest registration for conferences and meetings.
• Planned and coordinated internal meetings, off-site events and team-building exercises by selecting vendors and venues, managing budgets and developing event plans.
• Resolved administrative problems by coordinating preparation of reports, analyzing data and identifying solutions.
• Maximized resource utilization by effectively managing office supplies inventory and proactively identifying opportunities to reduce costs.
• Contributed to company-wide success with cross-departmental support on various projects as needed.
• Assisted with initial screening for different positions by setting up interviews, processing new hire paperwork and helping with payroll.
• Consistently met or exceeded performance expectations in a fast-paced and dynamic work setting, demonstrating adaptability and resilience under pressure.
• Prepared correspondence, reports and other documents in final formats, using correct punctuation, capitalization, spelling, grammar and style.
• Accelerated problem resolution timeframes by promptly addressing any administrative issues or concerns raised within the office environment.
• Efficiently coordinated travel plans for multiple executives simultaneously while adhering to strict timelines and budgets constraints.
• Enhanced Executive Director''s productivity by effectively managing their schedule, appointments, and travel arrangements.
• Increased office efficiency with the development of user-friendly electronic filing systems for easy access to vital documents.
• Used Adobe InDesign to create complex documents, presentations and booklets.
• Streamlined office processes by implementing efficient organizational systems and procedures.
• Strengthened vendor relationships by serving as a liaison between external partners and the organization on contract negotiations and procurement matters.
• Boosted team collaboration through the implementation of project management tools to track progress and deadlines efficiently.
• Took accurate minutes of meetings by using handwriting recording tools, reading meeting agendas, and typing up minutes after meeting.
• Elevated customer service experiences through prompt response to inquiries from both internal and external parties.
• Empowered staff members to succeed in their roles through comprehensive training sessions on essential software programs and office equipment usage.
• Promoted a positive work environment by fostering open communication channels among staff members at all levels of the organization.
• Formatted visual presentations for speeches and meetings using state-of-the-art applications and equipment.
• Expedited document preparation for the Executive Director, ensuring accurate and professional correspondence with stakeholders.
• Maintained supplies inventory by checking stock to determine inventory level, anticipating needed supplies and placing and expediting orders for supplies.
• Performed accounts receivable duties by researching chargebacks, discrepancies, and reconciliations.
• Handled confidential and sensitive information with discretion and tact.
• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
• Processed travel expenses and reimbursements for executive team and senior management group.
• Organized and coordinated conferences and monthly meetings.
• Answered high volume of phone calls and email inquiries.
• Preserved important, confidential files by developing electronic recordkeeping system, improving office efficiency 75%.
• Managed communication to 11 executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.