Ali Arte
Nairobi
Summary
To be able to apply theoretical knowledge acquired to practical use in Learning, Research, Financial, Development and Humanitarian institutions. To work in a dynamic cooperate environment in order to ensure optimum use of human capital for the benefit of the organization. Offering humanitarian aid assistance to any community that effected by calamity. To advance in my vocation through training and field experience.
Persuasive, flexible, adaptable and trainable. A competent, versatile and self-motivated individual with high energy, initiative and focus. Keen insight into the needs and views of others- able to listen and identify issues or problem areas and form innovative solutions. A committed team player and believer in diligence and responsibility
Overview
17
17
years of professional experience
Work History
Flying Finance & Administration Manager
International Committee of the Red Cross (ICRC)
04.2019 - Current
- Supervises the accounts department and preparation of the annual budget/monthly forecast and risk reporting, cost-control and analyses of budget deviations
- Oversees the day-to-day Operations/financial management and maintenance of offices and residential premises; maintains an appropriate security setup, including safe accommodation for all mobile staff
- Ensures that the relevant ICRC offices are fully supported in all administrative matters whilst adhering to the Administration policy
- Ensures that Administrative files for instance expenses, working advance and per diem files are executed accordingly in line with the given internal guideline and timelines
- Prepares advance requisitions summary for monthly fixed costs reporting and conducts proper resettlement with sufficient supporting documents
- Ensures that all transactions are in compliance with ICRC's financial standard operating procedures
- Verifies the accounting documents; ensures that invoices and vouchers are duly stamped, approved and signed
- Follows up on stock levels and re order levels, ensures that furniture and working equipment are stored and dispatched according to the logistics procedures
- Monitors closely the management of the offices and residences, the passive and active security in the area of responsibility (AOR)
- Contributes and proposes alternative solutions to improve existing structure; cost efficiency and administrative procedures
- Supports Human Resources department in recruitments, salary advances, and absence management and performance evaluation
- Provides necessary support and training to the field officers in charge of the antennas in his/her AOR
- Maintains contact with external interlocutors in the domain of Administration issues
- Supervises, coaches and evaluates performance for his direct reports
- Advises senior staff (Management) on operational issues and challenges
Finance & Administration Manager
International Committee of the Red Cross (ICRC)
02.2017 - 03.2019
- Facilitate general day to day office administration and provide administrative support to the all staff to ensure that office activities are maintained effective and efficiently
- Ensure that Inventory of equipment and furniture are well recorded and submits regular reports to the supervisors
- Ensures that regular maintenance of the equipment is done (Kitchen as well other equipment’s)
- Set up requisitions office supplies, stationeries and equipment’s and maintenance of appropriate inventory records
- Advises and assists other staff in the areas of office management
- Arrange for and/or attend meetings on day-to-day administrative matters, participates in discussions of new or revised procedures and practices, interprets and assesses the impact of changes and make recommendations for follow-up action
- Provide information related to the above functions and exchange a variety of statistical information as per requirement
- Provide interpretation of administrative rules, regulations and procedures and initiate internal memos when needed
- Report regularly to the flying Administrator as well SOK Admin about changes, Problems and suggestion regarding administrative matters
- Brief on the new comers on ICRC Administrative procedures, and participate internal meeting as translator if need be
- Conduct interpretation of all kinds of documents from English to Somalia as vise-verse
- Provide statistical and other report required on time
- Ensure support staff are attended to the work on daily biases and supervise follow-up absence
- Ensure that all administrative files are recorded properly in respect to the given procedures and deadlines
Logistics Officer
Sea-Technology (Sea-Tech) contracted by WFP
01.2012 - 01.2017
- Company Overview: Labor Services/Cargo Handling and Warehousing in Dadaab Refugee Operations
- To provide logistical support to the project including carrying of Warehouse operations
- Physically inspected commodities before loading and offloading of commodities
- Ensured the timely and effective implementation of the unit activities
- Ensure right quantity and quality of food are reflected in the waybill received
- Ensure the food is offloaded and loaded timely and properly stored at the EDP (Extended Delivery Point)
- Ensure all documents are properly managed and duly signed
- Supervise the loaders to stack accurately during loading and offloading activities to avoid stack-fall and restacking cost
- Ensure stock cards and ledgers are updated daily
- Liaise with Senior Logistics Assistant and WFP Dadaab Sub Office on the food status and procedures of disposal
- Ensure that food storage and distribution is properly maintained
- Supervise prepositioning of food commodities from the EDP to FDP (food Distribution Point)
- Ensure the right commodities are dispatched from the right stack as requested by WFP staff
- Ensure the offloading space has pallets and clean before offloading
- Submit Explanatory Note (E-note) report to WFP Dadaab with the approval of Project Manager
- Involved monitoring and supervision of food and non food item(NFI) monthly physical inventory
- Physical inspection of commodities before loading and offloading
- Supervision of warehouse, loaders and cleaners
- Supervision of stacking when food loading and offloading
- Submit daily operation summary to WFP Dadaab through NRC project assistant
- Ensure that food is stacked and distributed according the set procedure
- Ensure commodities are offloaded in the right stack
- Taking 10% of random check
- Report any damages and/or losses of the food to the project officer and WFP staff
- Any other assignment as may be required/assigned by the Project manager
- Labor Services/Cargo Handling and Warehousing in Dadaab Refugee Operations
Field Supervisor
Community Concern for Development (CCD)
01.2008 - 04.2009
- Supervised field activities
- Ensured that the community facilitators have the tools and capacities to fulfill their responsibilities
- Acted the link between the community facilitators and the project officer to ensure that the project activities run smoothly
- Facilitated good and trustful relationships between CCD and the community
- Collected information from the community
- Directly reported to the Livelihood Project Officer about the smooth running of the project, constrains and the general situation of the area
- Developed good coordination and working relationships with all the staff of the project and CCD entire staffs
- Prepared situational report
- Carried out additional duties and responsibilities as given by the livelihood project officer
Education
Business Administration -
Jobkey University
01.2021
FPENS -
Ahmed Gurey Secondary Sclool
01.2006
Kenya Certificate of Primary Education - Primary Education
Serif Primary School
01.2002
Skills
- Good communication and interpersonal skills
- Good knowledge of humanitarian principles
- Relationship management
- Ability to tolerate stress
- Good knowledge of computer applications
- Proficient in M S Excel
- Proficient in M S Word
- Driving skills class BCE
Personal Ideals
- Respect
- Honest and trustworthy
- Fast learner
- Passion for learning
- Industrious
Courses And Trainings Attended
- Premises Minimum Security Requirement training, 01/2022
- Leading a Team course, 11/2018
- Staff Integration Program, 10/2018
- Advanced Course on Quality and Safety of Agro-products, 11/15/09 to 11/27/09
- One week Intensive Course on Water, Sanitation and Hygiene in Emergency, 02/27/09 to 02/02/09
- Protection of Internally Displaced Persons (IDPs), 09/22/08 to 09/29/08
- Participatory Rural Appraisals techniques in community mobilization
- Cash-Based Response Programming in Emergencies, 11/06/07 to 11/12/07
Regions Of Work
- 2017/2018, Kismayo and Baidoa
- 2019/to-date, Nairobi with frequent travel to Somalia
- 2012/2016, Dadaab Refugee Complex
- 2008 to 2009, Lower Juba Region Kismayo
Personal Information
- Year of Birth: 1983
- Nationality: Somali/Kenyan
Personal And Professional Strength
Have more than 10 years’ experience in Humanitarian Aid acquired by working for ICRC, SEATECH LTD, CCD. Proven ability to work under insecure and hostile environmental situations e.g. in level 4 of security grades.
Timeline
Flying Finance & Administration Manager
International Committee of the Red Cross (ICRC)
04.2019 - Current
Finance & Administration Manager
International Committee of the Red Cross (ICRC)
02.2017 - 03.2019
Logistics Officer
Sea-Technology (Sea-Tech) contracted by WFP
01.2012 - 01.2017
Field Supervisor
Community Concern for Development (CCD)
01.2008 - 04.2009
FPENS -
Ahmed Gurey Secondary Sclool
Kenya Certificate of Primary Education - Primary Education
Serif Primary School
Business Administration -
Jobkey University
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