Summary
Overview
Work History
Education
Skills
Certificationsandprojects
Personal Information
References
Timeline
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Halima Omar

Halima Omar

Executive Support Associate
Mogadishu

Summary

I am a professional humanitarian and development-oriented individual with a strong background in human rights services and communications. Over the past eight years, I have gained extensive experience working with reputable humanitarian organizations in various capacities, developing skills in program and administrative development and management. I excel in team leadership, strategic planning, and delivering exceptional results through innovative and creative solutions.

My proven interpersonal, resource management, organizational, and leadership skills have been honed through my work with both private sectors and the UN. I have successfully provided activity programming and consultative advice, benefiting beneficiaries, stakeholders, and organizations alike. My ability to quickly grasp new ideas, coupled with excellent report writing and planning techniques, has consistently resulted in high performance appraisals.

I am self-motivated, capable of working independently, and demonstrate high levels of motivation to meet tight deadlines. Even under significant pressure, I maintain a strong ability to perform effectively and efficiently, contributing wholeheartedly to the vision and goals of the organization.

Overview

8
8
years of professional experience
13
13
years of post-secondary education
3
3
Languages

Work History

Senior Executive Associate

UNHCR Representation Office in Somalia
2 2020 - Current
  • Serve as focal person for maintaining and updating the Representative's schedule and agenda
  • Stay proactive on Scheduling meetings and appointments and manages Representative’s agenda, including addressing conflicts in the agenda, notify the Representative of his agenda and any changes, and ensure his preparation for meetings
  • Manage administrative work for the Representative of travel mission plans, travel accommodations, flight schedules, logistics arrangements and security clearance
  • Assist with drafting letters, NVs, memos agendas, and meeting minutes before Representative’s approval
  • Filing letters, meeting minutes and other official documentation on organization SharePoint
  • Track UNHCR senior Management attendance in weekly UN meeting like UNCT and HCT meetings
  • Screens and route incoming calls and correspondence to the relevant offices
  • Booking UNHCR conference rooms for both internal and external meetings in Mogadishu; including liaising with security colleagues to facilitate participants' entry to the compound, provide directions to the compound, facilitate catering requests as necessary for the events and meetings
  • Accompanying executive team members to relevant meetings and overnight and day trip field missions providing translation and interpreting services.

Communications Support Officer

UNOPS
03.2019 - 01.2020
  • Conduct surveys or contact people of the target audience to understand their views
  • Prepare reports for the management team, including recommendations to ensure a more positive attitude
  • Provides leadership and strategic direction in coordination with the senior management team (SMT)
  • Establish adequate systems of coordination with external stakeholders (bilateral or otherwise), including but not limited to international NGOs, national NGOs, UN agencies and local administrative authorities, while representing the policies, visibility, promotion of long-term strategy of the organization
  • Actively participate in external coordination meetings, including NGO coordination and clusters and/or sub-working groups, serving as the organization’s focal point and ensuring internal information sharing with the head of the programme
  • Ensure effective and open communication and professional relationships between team members, promoting a strong team spirit and providing follow-up and support to enable staff to successfully perform their duties
  • In close collaboration with the relevant technical coordinator(s), the senior program team and the field managers, lead the teams in the field in the development of new proposals and initiatives both at the support and operation level as well as the programme level
  • Participate in the preparation of budgets for program proposals, in collaboration with the programme and finance units
  • Organize Project events, donors/VIP visits, press conferences and other media opportunities
  • Maintain an archive of Project multimedia - photos, videos, graphics, etc
  • Applying and sharing the materials to fit the communications purpose, as defined in the Strategy
  • Translate short texts from English to Macedonian and vice versa when needed
  • Support incorporation of good governance, human rights, and gender equality concept’s themes into the communication activities
  • Provide communications support for organization of workshops/trainings
  • Assist in the preparation of requisitions, payment requests and other administrative documentation related to the communications activities
  • Reviewing and editing letters, briefings, updates, speeches, and other written information.

Admin Associate

World Vision International
02.2018 - 12.2018
  • Scheduling and coordinating meetings, appointments, and travel arrangements
  • Preparing and editing correspondence, reports, presentations, and other documents
  • Handling incoming and outgoing communications, including emails, phone calls, and mail
  • Assisting in the planning and execution of events, workshops, and conferences
  • Coordinating logistics and managing event-related communications
  • Managing expense reports and tracking budgets
  • Assisting with financial documentation and processing invoices
  • Assisting with recruitment processes, including scheduling interviews and coordinating new hire onboarding
  • Maintaining employee records and managing HR-related documentation
  • Providing general administrative support to various teams and departments as needed.

Business Admin Associate

Tripviss Technology Malaysia
12.2016 - 01.2018
  • Scheduling and managing meetings, conferences, workshops, and special events and travels
  • Making travel arrangements, coordinating conference calls, and handling RSVPs for events
  • Maintaining confidentiality regarding sensitive information and correspondence
  • Brief international personnel on general administrative matters relating to visas, licenses, provide advice and ensure administrative support as required
  • Arranging for the requisition of office supplies and equipment, as well as controlling the distribution and maintenance of appropriate inventory records
  • Providing administrative support in finance, administration, and human resources, while ensuring up-to-date and accurate data and records in SharePoint
  • Tracking proposals, presentations, and project progress reports
  • Demonstrating strong travel service knowledge and presenting it effectively to clients
  • Managing pre-sales and post-sales client communications by following up, coordinating, and keeping clients/prospects informed
  • Arrange for and/or attend meetings on day-to-day administrative matters, participate in discussions of new or revised procedures and practices, interpret, and assess the impact of changes and make recommendations for follow-up action
  • Provide technical support to other offices where and when needed.

Education

Bachelor of Arts - International Business Management

Utara University Malaysia
Kedah, Malaysia
04.2001 - 05.2014

Skills

    Excellent written and verbal, outstanding communications skills

    Experience in reporting, budgeting, and analyzing financial reports is desirable

    Good computer literacy and versatility

    Excellent time management, prioritization, and organizational skills

    Successful track record in coordinating the work internal and external to finish projects or task given

    Plan and organize team objectives and priorities

    Handle challenges and complexity

    Human right and practically child rights and advocacy

    Awareness and Sensitivity Regarding Gender Issues

    High ethical standards and integrity

    Concerns and promotes equal gender participation

    Informed and transparent decision making

    Team player and strong leadership

Certificationsandprojects

  • SSAFE Certificate, UNSOM-UNSOS-UNDSS, 12/17/19
  • Principles of Management, Utara University Malaysia, 03/24/14
  • Computer Management, Utara Malaysia, 12/22/13
  • Project management professional (PMP) certification, PMI & Simplilearn, 02/01/20
  • Digital Marketing Certified Associate, PMI & Simplilearn, 07/10/19
  • Foundations of Project Management, Coursera Google, 03/07/23
  • Strategy Execution, Harvard Business School- online, ongoing
  • Dev Up project, UNHCR, ongoing

Personal Information

Place of Birth: Hargeisa, Somaliland 

Nationality:  Somali

Languages: Fluent in English, Arabic and Somali (Mother tongue)

Current Location: Mogadishu, Somalia

References

  • Amanda Majakulma, Private Sector Partnerships Support Officer, UNHCR, majakulm@unhcr.org
  • Ali Hashi Dhore, Program Manager, UNOPS, dhoreha@unops.org
  • Jacky Chan, Business Development, CEO, Tripviss Technology Sdn Bhd, jacky.chan@tripviss.com

Timeline

Communications Support Officer

UNOPS
03.2019 - 01.2020

Admin Associate

World Vision International
02.2018 - 12.2018

Business Admin Associate

Tripviss Technology Malaysia
12.2016 - 01.2018

Bachelor of Arts - International Business Management

Utara University Malaysia
04.2001 - 05.2014

Senior Executive Associate

UNHCR Representation Office in Somalia
2 2020 - Current

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