Ibrahim Mohamed Adawe

Financial Management:

• I coordinated with external auditors during annual reviews, and I responded quickly to requests for additional information.

Budget preparation: cost allocation and financial forecasting.

• Ensured compliance with donor requirements (e.g., USAID, UN agencies), local regulations, and internal policies.

• Conducted financial audits and reconciliations, ensuring accountability and transparency.

• Implemented ERP systems to improve efficiency in financial reporting and operations.

Supervised procurement processes, ensuring cost-effectiveness, and timely delivery of goods and services.

Interpret the organization's administrative and financial policies, make recommendations on procedural improvements, and train the finance staff of the Mission in the relevant areas of accounting and finance, as needed. Facilitate and support knowledge building and sharing in finance, budget procedures, and software (ERP systems and Serenic Unit).

Budgeting and Planning:

Assist in the development and management of the annual budget, including forecasting and variance analysis.

• Monitor budget performance, and provide regular updates to senior management.

• Collaborate with department heads to prepare and review departmental budgets.

Financial Analysis:

Conduct financial analysis to identify trends, variances, and opportunities for cost savings, and revenue enhancement.

• Prepare financial forecasts and projections to support strategic planning and decision-making.

Provide financial insights and recommendations to senior management.

• Prepare financial forecasts and projections to support strategic planning and decision-making.

Internal Controls and Compliance:

Conduct financial analysis to identify trends, variances, and opportunities for cost savings, and revenue enhancement.

Prepare financial forecasts and projections to support strategic planning and decision-making.

Provide financial insights and recommendations to senior management.

Ensure effective internal controls are in place to safeguard the organization’s assets, and ensure financial integrity.

• Coordinate internal and external audits, and implement audit recommendations.

Ensure compliance with local, state, and federal financial regulations and reporting requirements.

Policy Development:

Develop, review, and update financial policies and procedures to ensure consistency and compliance.

• Communicate and enforce financial policies and procedures across the organization.

Donor Reporting:

Conduct financial analysis to identify trends, variances, and opportunities for cost savings, and revenue enhancement.

Prepare and submit accurate and timely financial reports to donors, ensuring compliance with donor requirements and guidelines.

• Maintain comprehensive records of donor funds and transactions.

Liaise with program teams to ensure alignment between financial reports and program activities.

Stakeholder Engagement:

• Serve as a liaison with external stakeholders, including auditors, banks, and regulatory agencies.

Respond to financial inquiries from management, donors, and other stakeholders in a timely and accurate manner.

Operations Management:

Tracked leases, utilities, and payments.

• Oversaw office spaces and facilities maintenance.

• Managed vehicle use records and inventory reports.

Conducted regular controls of office premises to identify needs for repairs, and coordinated necessary improvements

Coordinated with service providers to ensure timely catering services, and handled in-house catering for meetings.

Managed office consumables stock, verified generator operations, and ensured timely fueling and maintenance. Assisted staff with the movement of office equipment and rearrangement of office spaces.

Followed up on invoices and monthly payments for premises-related services.

Developed and implemented logistics strategies to optimize supply chain efficiency, and reduce costs.

Coordinated transportation and distribution activities to ensure the timely delivery of goods and materials.

Monitored inventory levels, and coordinated procurement activities to maintain adequate stock.

Ensured compliance with local regulations and organizational policies in all logistics operations.

Collaborated with cross-functional teams to streamline operations and support organizational objectives.

Managed vendor and supplier relationships to negotiate favorable terms, and ensure service quality.

Oversaw inventory management and stock control for office consumables and equipment, ensuring availability and timely replenishment.

Managed procurement compliance and vendor relationships to ensure the efficient supply of office and operational materials.

• Provide program oversight of the Ministry Social Protection program and Policy; Lead and direct the staff; oversee activities; plan, prioritize and allocate work assignments, ensuring they are in line with strategy and complement the work of others.
• Coach, mentor, encourage, manage talent, and evaluate staff; act as an enabler.
• Ensure effective management Social Protection policy and donor reporting processes are in place for the Ministry programme.
• Support learning and consultations to inform the best practice for design of ministry social protection policy design.
• Assist in the development of ministry-owned targeting, registration and payment mechanism.
• Support interagency coordination mechanism for implementing social protection policy lead by MoLE.
• Facilitate and coordinate external, internal, donor or government audits.
• Prepare accurate forecasts of cash requirements with relevant program staff and take part in the preparation of funding requests.
• Coordinate and liaison the ministry of labor and other counterpart ministries at local and regional level and with development partners and UN agencies.
• Provide responses and action plans as a result of interacting with Mole’s project teams and local community.
• Act as the communication center between stakeholders for MoLE’s Social protection program and priorities.

• Work with Finance controller and all other finance teams to administer the financial Management.
• Preparation of donor reports, Management and other concerned parts.
• Planning and coordinating the finance activities ensuring that the policies and procedures are properly followed.
• Perform review and submit to Regional Office the monthly financial Grant Spending Plans (GSP).
• Preparation of payments and making spot check for expenditure and review of financial documents and procurement compliance for payments, general ledger posting and audit participation and monthly closing activities like reconciliation and filing.
• Oversee the transparency of financial process that is generated from the System in compliance with financial guidelines; Adhere to proper bookkeeping and Monthly Bank reconciliations.
• Maintain overall budget control and cash flow management.
• Provide regular analysis and reports. Implement anti-corruption policy.
• Responsible for maintaining financial overview and ensure that monthly financial reporting is conducted across areas (Budget vs Actual reports for support & project costs).
• Ensure that adequate financial management routines and systems are in place, and that Alight’s accounting practices and standards are adhered to, and are in accordance with quality and policy requirements from Alight, donors, auditors and authorities.
• Serve as a resource person on compliance and focal point on audit issues.
• Responsible for the development of the Master Budget and cost share allocations across donors.
• Implement and be the focal point of new financial tools in the country office.

• Preparation of payments and making spot check for expenditure and review of financial documents and procurement compliance for payments, general ledger posting and audit participation and monthly closing activities like reconciliation and filing.
• Oversee the transparency of financial process that is generated from Serenic System in compliance with financial guidelines; Adhere to proper bookkeeping and Monthly Bank reconciliations.
• Preparation of timely financial reports for donor requirements use; Participate in the planning of project specific audits internally and externally.
• Support in the generation of Monthly BVAs for project Manager to ensure the control of burn rates in all BVAs.
• Maintain overall budget control and cash flow management.
• Provide regular analysis and reports. Implement anti-corruption policy.
• Responsible for maintaining financial overview and ensure that monthly financial reporting is conducted across areas (Budget vs Actual reports for support & project costs).
• Ensure that adequate financial management routines and systems are in place, and that Alight’s accounting practices and standards are adhered to, and are in accordance with quality and policy requirements from Alight, donors, auditors and authorities.
• Serve as a resource person on compliance and focal point on audit issues.
• Responsible for the development of the Master Budget and cost share allocations across donors.
• Implement and be the focal point of new financial tools in the country office.
• Make sure that proper filing systems are put in place for audit trail. This includes the correct labeling and the arrangement of vouchers into the files.
• Responsible for analyzing and maintaining all administrative work for the office to ensure timely administrative support in general and specialized areas and/or Supply, and information communication technology.
• Identify and process office, warehouse other staff accommodations while ensuring appropriate maintenance and security of premises.
• Advice and assist staff in the area of office management.
• Arranges for and/or attends meeting on day today administrative matter while arranging for operational facilities and basic agreements with partners.
• Brief all international personnel on matters relating to security protocols and office requirement for vehicle usage and transportation systems.
• Work on correspondences, specials reports to donors and partners and other justifications for general administrative work.

• Development and/or revision, implementation and compliance of operational policies and procedures for DRC.
• Proper filing of all support documents for DRC Office.
• Facilitate and manage all the tendering or contractor sourcing process.
• It is required to manage such important and appropriate tender documents and to have in place relevant evaluation criteria, which will be used to evaluate bid submissions.
• Efficient and effective management of the day to day Procurement function of the Programme.
• Adhere to DRC’s procurement policy and procedures based on best value for money in price, quality, quantity, delivery time, etc.
• Actively engage in purchase of goods/ service for DRC Programme, DRC offices, DRC vehicles as requested.
• Work hand in hand with Programme team and provide information about the status of various orders, receipt/ delivery of goods and storage.
• Oversee and manage the Procurement team in receiving, checking and timely delivering of supplies and equipment to their intended destinations.
• Responsible for customs clearance of goods arriving in Somalia, including managing the relationship with clearing agents.
• Ensuring a proper logistics filing system is in place at all the time.
• Ensuring proper utilization of all Procurement documents; GDN, GRN, SR, and Stock cards.
• Manage procurement documentation to ensure that all paperwork is complete, suppliers are paid in a timely manner and that all relevant parties are aware of the status of requests.
• Disseminate Procurement tracking sheet showing up to date status of Supplies Request for all purchases of goods and services.
• Ensure that DRC’s preferred suppliers’ list are reviewed and updated on an annual basis.
• Establish database for price index and ensure it is updated on bi-annual basis.
• Uphold and maintain good relations with all vendors/suppliers.
• Prepare supply framework agreements with identified suppliers as and when necessary.
• Participate in procurement and tender committees supporting with preparation of tender documents.
• Assist in developing an efficient and effective supply chain with the aim of reducing operational costs.
• Insure all contracts including framework agreements, supply, and service and construction contracts are technical and legally sound and compliant with the Organization’s procedures and policies.
• Ensure that procurement files are stored electronically and in hard copy as per Organization and Donor regulations.
• Manage the transport function for the Programme and ensure safety during movements at all times.
• Ensure transport needs of the Programme are met as they arise while ensuring their optimum and correct usage.
• Ensure Concern’s transport and rented vehicles are used solely for official business all the time.
• Ensure that weekly transport schedule is prepared based on staff action plans, and implemented accordingly.
• Ensure that vehicle logbooks are filled on timely and adequately and ensure proper and efficient utilization of transport fuel.
• Monitor fuel price, consumption rate, prepare monthly fuel consumption and vehicle usage reports for submission to accounts.
• Ensure Organization vehicles are in good condition, properly maintained and their insurance cover is renewed on timely manner.
• Insure rental vehicle contracts are drawn up and signed timely.
• Effective and timely handling of possible complaints between drivers and staff.
• Responsible for ensuring that accurate and up to date fixed asset list and inventory of all Organization’s property are in place and updated quarterly.
• Ensure that incoming assets purchased by the organization are tagged and recorded in the asset register immediately.
• Ensure that movements and disposals of assets are recorded properly in the relevant documents.
• Ensure that asset disposal procedures fully comply with Organization and donor guidelines.
• Review DRC’s stores to confirm that they are fit for purpose, organized and managed according to DRC’s manual and standards.
• Managing the DRC stores (Cold-chain/Ambient warehouses) ensuring organization Logistics procedure as follows: Stores inspections ensuring they are kept clean and safe and stocks are stacked safely and appropriately (including pharmaceuticals); Ensuring all stock cards are updated, reconciled to GRN’s, RR’s & adjustment cards, and kept on safe secure location.
• Working with Storekeeper and Transport and Logistics Manager to ensure regular physical stock counts (monthly) reconciling physical stocks with stock cards and/or stationery lists according to existing procurement procedures.
• Ensure that all the goods are safely and securely dispatched with appropriate documentation according to the documents sent by the office.
• Reporting stock movements and maintaining a centralized stock record of all supplies by.
• Ensure that distribution of supplies is properly accounted for and distribution reports fully reconcile with GDN.
• Ensure all distribution reports are properly filed and stored in a secure location that can be easily retrieved when needed.

• Assist in the planning and implementation of all major partner, contractor, or supplier selection processes.
• Oversee the procurement, Bidding, Pre-award and Post-award Contracting for all projects and other consulting services, Supply/Service contracts and leasing and maintenance agreements for the country office.
• Coordinate and monitor Preparation of RFQs, Bidding documents, and other relevance procurement documents.
• Negotiate with vendors, Review and analysis bids and submission of recommendations on the best possible procurement options based on value for money principle.
• Conduct the review of all tenders and proposals, Prepare and attend bid opening meetings and bid analysis for projects.
• Oversee the contracting processes throughout the procurement cycle including need definitions, Market research, and Tender issuance and vendor performance evaluations in accordance with the rules and procures for the LWF.
• Provide procurement plan reports and tables for management decision making and better implementation status.

• PROCUREMENT MANAGEMENT Facilitate and manage all the tendering or contractor sourcing process.
• It is required to manage such important and appropriate tender documents and to have in place relevant evaluation criteria, which will be used to evaluate bid submissions.
• Adhere to procurement policy and procedures based on best value for money in price, quality, quantity, delivery time, etc.
• Actively engage in purchase of goods/ service for Programme and vehicles as requested.
• Work hand in hand with Programme team and provide information about the status of various orders, receipt/ delivery of goods and storage.
• Oversee and manage the Procurement team in receiving, checking and timely delivering of supplies and equipment to their intended destinations.
• Manage procurement documentation to ensure that all paperwork is complete, suppliers are paid in a timely manner and that all relevant parties are aware of the status of requests.
• Disseminate Procurement tracking sheet showing up to date status of Supplies Request for all purchases of goods and services.
• Ensure that Organization’s preferred suppliers’ list are reviewed and updated on an annual basis.
• Establish database for price index and ensure it is updated on bi-annual basis.
• Uphold and maintain good relations with all vendors/suppliers.
• Prepare supply framework agreements with identified suppliers as and when necessary.
• Participate in procurement and tender committees supporting with preparation of tender documents.
• Assist in developing an efficient and effective supply chain with the aim of reducing operational costs.
• Insure all contracts including framework agreements, supply, service and construction contracts are technical and legally sound and compliant with the Organization’s procedures and policies.
• Ensure that procurement files are stored electronically and in hard copy as per Organization and Donor regulations.
• TRANSPORT – FLEET MANAGEMENT Manage the transport function for the Programme and ensure safety during movements at all times.
• Ensure transport needs of the Programme are met as they arise while ensuring their optimum and correct usage.
• Ensure Concern’s transport and rented vehicles are used solely for official business all the time.
• Ensure that weekly transport schedule is prepared based on staff action plans, and implemented accordingly.
• Ensure that vehicle logbooks are filled on timely and adequately and ensure proper and efficient utilization of transport fuel.
• Monitor fuel price, consumption rate, prepare monthly fuel consumption and vehicle usage reports for submission to accounts.
• Ensure Organization vehicles are in good condition, properly maintained and their insurance cover is renewed on timely manner.
• Insure rental vehicle contracts are drawn up and signed timely.
• Effective and timely handling of possible complaints between drivers and staff.
• ASSET MANAGEMENT Responsible for ensuring that accurate and up to date fixed asset list and inventory of all Organization’s property are in place and updated quarterly.
• Ensure that incoming assets purchased by the organization are tagged and recorded in the asset register immediately.
• Ensure that movements and disposals of assets are recorded properly in the relevant documents.
• Ensure that asset disposal procedures fully complies with Organization and donor guidelines.
• WAREHOUSE MANAGEMENT Review stores to confirm that they are fit for purpose, organized and managed according to TASCO’s manual and standards.
• Managing the stores (Cold-chain/Ambient warehouses) ensuring organization Logistics procedure as follows: Stores inspections ensuring they are kept clean and safe and stocks are stacked safely and appropriately (including pharmaceuticals); Ensuring all stock cards are updated, reconciled to GRN’s, RR’s & adjustment cards, and kept on safe secure location.
• Working with Storekeeper and Transport and Logistics Manager to ensure regular physical stock counts (monthly) reconciling physical stocks with stock cards and/or stationery lists according to existing procurement procedures.
• Ensure that all the goods are safely and securely dispatched with appropriate documentation according to the documents sent by the office.
• Reporting stock movements and maintaining a centralized stock record of all supplies by.
• Ensure that distribution of supplies is properly accounted for and distribution reports fully reconcile with GDN.
• Ensure all distribution reports are properly filed and stored in a secure location that can be easily retrieved when needed.

• The SME and retail manager will be responsible for setting the strategic agenda for SME and retail banking portfolio through balance sheet growth, customer acquisition, customer retention, and profit & loss targets to support achievement of overall business strategy, in a cost effective.
• Understand customer’s lending needs and provide suitable solutions through consultation.
• Collecting supporting documents, prepare credit memorandum with the provision of strong analysis, recommendation and business justification.
• Manage and grow existing customer portfolio for loan, revenue and profitability.
• Leverage and expand customer relationship to maximize referral, cross selling and new business opportunities.
• Contribute to the business success by initiating and participating in various cold-calling and marketing activities.
• Provide high standard of service to all customers at all times and address all customer’s complaints/issues in the professional manner.
• Manage the quality customer portfolio, maintain accurate records, and always follow the bank’s policies and compliance procedures.
• Be vigilant on any early credit warning signs and make immediate report on potential financial or operational losses.
• Stay updated with bank’s products suite, marketing campaigns and competitor’s activities to ensure superior product knowledge.
• Develop and implement strategies for attracting, retention and satisfaction of SME Customers.
• Review strategies for SME and retail cooperative banking for short terms, medium and long terms in terms in line with cooperative society banking plan.
• Work closely with branch managers and credit teams to increase market share in terms of customer number, product/service consumption and revenues while proactively reducing non performing loan books.
• Drive sells through effective leadership and performance management process.