Khadar Abdikhani Ahmed
Kismayo
Summary
Enthusiastic Administrative Assistant with expertise in anticipating professional needs and proactively identifying and resolving problems. Bringing proven to promote organization and availability through effective schedule development. Excellent customer service and conflict management skills. Proven track record of maintaining efficient office operations. Expertise in scheduling and coordinating meetings, managing travel and expense reports, and transcribing minutes. Professional Secretary managing daily administrative support tasks and operations . Well-organized, quick learner committed to delivering high-quality results. Adaptable and versatile worker providing excellent customer service within dynamic environments.
Overview
2
2
year of professional experience
4
4
Languages
Work History
Secretary
Jubaland Commission For Refugee And Idps
01.2024 - Current
- Created detailed reports summarizing critical data points such as budgets or performance metrics for easy review by upper management.
- Maintained electronic filing systems and categorized documents.
- Improved document processing times by implementing digital archiving systems and reducing paper waste.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Managed executive calendars, scheduling appointments and meetings to optimize time management.
- Assisted coworkers and staff members with special tasks on daily basis.
- Facilitated timely delivery of special projects to meet organizational and departmental objectives.
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
- Handled daily scheduling tasks and provided administrative support for entire department.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Increased office participation in special events by creating newsletter with detailed calendars and other office updates.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Facilitated communication between departments for improved collaboration and project success.
- Scheduled appointments and conducted follow-up calls to clients.
- Supported human resources initiatives by assisting with recruitment, onboarding, and employee evaluations.
- Maintained accurate records of office expenses, assisting in budget preparation and cost control efforts.
- Booked airfare, hotel, and ground transportation to coordinate office travel.
- Created and updated records and files to maintain document compliance.
- Implemented new office procedures to improve workflow efficiency while reducing administrative errors.
- Coordinated travel arrangements for senior staff, ensuring smooth business trips with minimal disruptions.
- Strengthened communication skills through regular interactions with others.
- Completed paperwork, recognizing discrepancies and promptly addressing for resolution.
- Worked well in a team setting, providing support and guidance.
Field Officer
ACTED
07.2023 - 12.2023
- Championed employee development initiatives such as mentoring programs or targeted training sessions aimed at enhancing skills relevant to field officer roles.
- Inspected depths of footings, pourings of foundations and conditions of soil.
- Completed routine inspections of equipment and associated records to check compliance with safety and operational requirements.
- Developed strong relationships with stakeholders, fostering trust and open lines of communication during site visits and meetings.
- Reduced operational costs by optimizing resource allocation and identifying areas for improvement.
- Improved field operations efficiency by implementing innovative data collection and reporting techniques.
- Expedited decision-making processes by presenting comprehensive reports containing vital field insights to senior leadership teams regularly.
- Enhanced team collaboration through regular communication, training sessions, and joint project initiatives.
- Contributed to project success by actively participating in planning sessions, providing essential input based on field experience.
- Promoted a safe working environment by enforcing safety guidelines, conducting regular risk assessments, and addressing potential hazards promptly.
- Performed detailed reconnaissance to locate targets.
Field Officer
SEA
01.2023 - 06.2023
- Reviewed and approved change orders, requests for payments and proposals.
- Operated in reduced visibility environments using infrared and starlight-enhancing night vision devices and targeting.
- Managed and motivated soldiers to optimize routine procedures and effectively complete special projects with disciplined and knowledgeable approaches.
- Collaborated effectively with diverse groups of individuals during community outreach programs to achieve desired outcomes smoothly.
- Boosted overall efficiency in field operations by regularly evaluating processes, identifying bottlenecks, and implementing targeted improvements to streamline workflows.
- Successfully completed projects within allocated budgets by closely monitoring expenses, reducing wastage, and negotiating favorable contract terms with suppliers when needed.
- Promoted a safe working environment by enforcing safety guidelines, conducting regular risk assessments, and addressing potential hazards promptly.
Education
High School Diploma -
Ambosseli International School
Kajiado, Nairobi 04.2001 -
Skills
Business Correspondence
undefinedTimeline
Secretary
Jubaland Commission For Refugee And Idps
01.2024 - Current
Field Officer
ACTED
07.2023 - 12.2023
Field Officer
SEA
01.2023 - 06.2023
High School Diploma -
Ambosseli International School
04.2001 -
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