Khadar Ali Husein Gooni

Executive Assistant

Excellent

Kismayo , Jh

07.2025 - Current

Managed executive calendars and scheduled appointments efficiently.
Coordinated travel arrangements and itineraries for executives.
Prepared meeting agendas and took detailed minutes during discussions.
Facilitated communication between departments and external stakeholders.
Organized company events and ensured smooth logistics execution.
Maintained confidential files and sensitive documents securely.
Updated and implemented administrative and executive support policy changes and monitored effects.
Researched and prepared information for presentations to high-level executives.
Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
Executed special objectives and projects in response to executive team and board member requests.
Prepared invoices and drafted memos for executives.
Reviewed incoming reports, applications and memos to determine workplace priorities.
Relayed messages, retrieved reports and printed documents for co-workers to assist with office workflow.
Filtered important calls and spam calls to help executives prioritize specific clients and expedite daily operations.
Delivered optimal administrative, customer service and case management support.
Took detailed notes in meetings and disseminated information afterward.
Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
Coordinated multiple schedules using online calendaring system.
Compiled meeting agendas and supportive materials ahead of meetings.
Facilitated communications by forwarding emails, transferring calls and filing documents.
Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
Handled confidential information with discretion and integrity.
Facilitated communication between different departments within organization.
Monitored inventory levels of office supplies and placed orders when necessary.
Facilitated communication between senior management and staff.
Leveraged word processing software to create proposals, letters and memos.
Facilitated board meeting agendas and distributed support materials in advance for successful sessions.
Entered customer information and updates in database system to track leads, interactions, relationships and propel sales opportunities.
Conducted research and collected and analyzed data to prepare reports and documents.
Followed proper accounting and bookkeeping procedures to support audits.
Oversaw inventory control processes ensuring availability of supplies at all times.
Responded promptly to inquiries from customers or clients regarding products or services offered by the company.
Developed effective filing systems for easy retrieval of information when needed.
Conducted research on various topics as requested by executives or senior management personnel.
Managed all aspects of catering needs for special events hosted by the organization.
Screened phone calls for executives to instantly identify priority clients and filter out spam calls.
Managed and tracked expenses to meet company budget requirements.
Assisted in developing policies and procedures pertaining to office administration matters.
Greeted visitors warmly upon arrival at the office premises.
Assisted in budget tracking and expense reporting processes.
Developed presentations and reports for executive review meetings.
Maintained confidential records and files related to executive operations.
Monitored incoming emails and responded accordingly in a timely manner.
Maintained company confidence and protected business operations by keeping sensitive information confidential.
Performed data entry tasks into various software programs including MS Excel spreadsheets.
Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
Answered telephone calls from customers or clients providing assistance where necessary.
Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
Assisted in organizing conferences, seminars and other events as directed by the executives.
Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
Managed daily invoices, reports and proposals.
Scheduled appointments for executives with external parties such as vendors or suppliers.
Coordinated meeting and work schedules for staff teams and executives.
Set up meeting and event logistics for senior management and updated calendars.
Coordinated with internal departments on a regular basis to ensure efficient functioning of day-to-day operations.
Tackled and addressed top-level, high-priority issues with professional administrative discretion.
Acted as a liaison between the executives and internal and external stakeholders to facilitate communication flow.
Made travel arrangements to provide executives seamless and travel policy-approved business trips.
Ensured that all relevant paperwork was completed accurately prior to submission for approval.
Created and maintained up-to-date records related to customer accounts or financial transactions.

Summary

Overview

Work History

Executive Assistant

Experience Manager

Skills

Languages

Certification

Timeline

Executive Assistant

Experience Manager

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