MOHAMED ABDULLE

1. Programme Delivery

• Responsible for the day to day running of the office and support on programmatic and project management issues.
• Key relationship manager for the specific region, act as the liaison to the Government and civil society organisations.
• Maintain relationships with counterparts, traditional leaders, private sector, civil society organisations and all other stakeholders.
• Support the project design phase by evidencing the steps from concept origination to design.
• Ensure the utilization of SSF III’s PDIA (problem-driven, iterative, and adaptive) approach in designing projects.
• Ensure sustainability is key in the development and delivery of projects in the region.
• Prepare Business Cases as part of documenting problems raised by key stakeholders to include Government, civil society, private sector, Joint Donor Committee, or the Fund Management Team.
• Conduct and prepare a Needs Assessment and the approval request as required, using the Results Framework to guide in the development of the work plan, M&E plan, budget, and the type of procurement to undertake; and
• Ensure all required formal approval decisions and supporting documents are recorded and filed accordingly for next steps to be taken.

2. Investment Performance Management

• Lead the performance management of investments, ensuring procedures and controls are adhered to during implementation of MOU’s, agreements, and Contracts.
• Manage all aspects of financial and progress reporting.
• Identify risks and recommend mitigation measures.
• Ensure Conflict Sensitive, Climate Change and GESI compliant project implementation.
• Oversee all aspects of investee contract and performance management from inception to close-out phase.
• Lead drafting of monthly, quarterly, and annual report for Galmudug States focussing specifically on Context, Achievements, Challenges/Risks and lessons learned.
• Contribute to value for money and risk assessments.

3. Coordination

• The FMS Lead shall coordinate with the fund management team members as and when necessary and relevant on all aspects of investment design, performance management and close out to ensure adequate support is obtained, lessons are learnt and shared through the SSF III.
• Ensure SSF III’ initiatives had to complement rather than compete and duplicate efforts with other relevant stakeholders in the target location(s).
• They will also work closely with the Country Manager to ensure operational services are fit-for-purpose in the FMS.
• When they are working on non-SSF projects they must inform the SSF III-line managers to ensure that the workload is managed effectively.

4. Deliverables

• Contribute to the SSF III Galmudug Regional Strategy updates and other political analysis products to ensure SSF investments are adapting to the context.
• Prepare monthly and quarterly risk registers with mitigation plans and flag high risk investments promptly.
• Provide regular updates on the performance management of investments to include but not limited to ongoing and anticipated activities, risk management, lessons learnt, capacity building trainings; and
• Other Deliverables as requested by the Senior Programme Manager, Team Leader, Country Manager or Country Lead, within days allocation.

• Sourcing Suppliers: Identify potential suppliers and conduct evaluations to ensure they meet the organization's standards for quality, reliability, and cost-effectiveness
• Negotiate contracts, terms, and conditions with suppliers
• Procurement Planning: Develop and implement procurement strategies and policies
• Collaborate with other departments to understand their procurement needs and requirements
• Budget Management: Work within budget constraints and seek cost-effective solutions
• Monitor and control procurement expenses
• Market Research: Stay informed about market trends, pricing, and new products or services
• Conduct market research to identify potential suppliers and keep abreast of industry developments
• Vendor Management: Establish and maintain strong relationships with suppliers
• Evaluate supplier performance and address any issues that may arise
• Risk Management: Identify potential risks in the supply chain and develop strategies to mitigate them
• Ensure compliance with legal and regulatory requirements
• Purchase Order Processing: Prepare and process purchase orders
• Ensure the accurate and timely delivery of goods and services
• Contract Management: Draft, review, and manage contracts
• Ensure that all parties involved adhere to contract terms and conditions
• Quality Control: Collaborate with quality control and assurance teams to ensure that procured goods and services meet specified standards
• Documentation: Maintain accurate and up-to-date records of procurement activities
• Prepare reports on procurement activities for management
• Communication: Communicate effectively with internal stakeholders, including department heads and finance teams
• Address inquiries and provide information related to procurement processes
• Continuous Improvement: Identify opportunities for process improvement within the procurement function
• Stay updated on industry best practices and implement improvements accordingly
• Ethical Conduct: Ensure ethical conduct in all procurement activities, avoid conflicts of interest, and maintain transparency
• Environmental and Social Responsibility: Consider and promote environmentally and socially responsible procurement practices.

• Facilities Management: Oversee office facilities and ensure a safe and comfortable working environment
• Coordinate maintenance, repairs, and renovations
• Office Administration: Manage day-to-day administrative tasks such as mail distribution, office supplies, and equipment maintenance
• Handle general inquiries and act as a point of contact for internal and external stakeholders
• Logistics Coordination: Plan and coordinate logistical aspects of events, meetings, and travel arrangements
• Manage transportation, accommodations, and other logistics for employees and visitors
• Inventory Management: Monitor and maintain inventory levels of office supplies and equipment
• Coordinate procurement and restocking activities
• Budget Management: Assist in budget planning and control of administrative and logistical expenses
• Ensure cost-effective solutions and adherence to budgetary constraints
• Record Keeping: Maintain organized and up-to-date records related to administrative and logistical activities
• Prepare reports and documentation as required
• Security and Safety: Implement and oversee security measures for the office
• Ensure compliance with safety regulations and emergency response procedures
• Vendor Management: Liaise with vendors and service providers for various administrative and logistical needs
• Negotiate contracts and agreements with suppliers
• Communication: Coordinate communication within the organization and with external partners
• Assist in drafting and disseminating internal memos, announcements, and other communications
• Technology Support: Collaborate with IT teams to ensure the proper functioning of office equipment and systems
• Provide basic technical support to employees
• Travel Coordination: Arrange travel logistics for employees, including flights, accommodations, and transportation
• Ensure compliance with travel policies
• Meeting Coordination: Plan and organize meetings, including room reservations, catering, and audio-visual equipment setup
• Prepare meeting agendas and take minutes when necessary
• Human Resources Support: Assist in onboarding and offboarding processes for employees
• Maintain personnel records and assist with HR-related tasks
• Compliance: Ensure compliance with relevant laws, regulations, and company policies
• Keep abreast of changes in regulations affecting administrative and logistical functions
• Problem Resolution: Address and resolve administrative and logistical issues as they arise
• Work proactively to prevent potential problems.