Mohamed Kheyre

Operational Support

Identify partners for supply chain projects based on objectives, priorities, strengths and resources of the implementing partner and/or contractor, according to criteria consistent with UNHCR rules and regulations.
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Resolve difficulties in the local supply chain by finding solutions to problems and bottlenecks, and provide regular reports on supply chain activities, the status of requests and the availability of items in the supply chain.
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Ensure timely customs clearance of consignments, and manage storage of goods according to "best practices" and UNHCR rules and regulations.
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Maintain an efficient system for the release, distribution and redeployment of goods.
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Coordinate transportation and distribution of relief items.
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Maintain accurate and comprehensive records on logistical activities and provide timely reports and updates both periodically and on request.
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Coordinate activities of implementing partners and/or contractors performing supply related activities and ensure that they understand and adhere to relevant UNHCR rules and procedures.
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Through regular physical verification of PPE establish their status.
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Propose old and obsolete PPE for disposal and plan for arrival of replacement items. Infrastructure Support
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Evaluate purchase requisitions to ensure that specifications, delivery dates and all other requirements are in order.
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Draft and dispatch quotation requests and/or tenders assist in the evaluation of offers and draft bid-tabulations, and prepare proposals for award of contracts to the Committee on Contracts.
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Prepare Purchase Orders and send confirmations, requests for inspection and other correspondence;
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Monitor the manufacture/transport of ordered goods to ensure timely delivery.
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Analyse matters relating to procurement activities and deliver information on all procurement activities within area of responsibility. Provide guidance and advice on UNHCR procurement policies and procedures to support and assist requesting sections.
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Implement effective asset and fleet management that regularly monitors the asset/fleet pool, saves cost and safeguards the investment of the organisation including receipt, inspection, registration and marking of new Property, Plant and Equipment (PPE), and organisation of the physical verification of PPE.
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Ensure that PPE agreements are properly issued and signed.
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Ensure proper preparation of disposal forms and cases for the Asset Management Board.
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Organise the disposal of PPE, according to Asset Management Board decisions.
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Provides asset management reports, customised reports, and gathers information on all assets and provides in-depth reports periodically and when requested.
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Analyse the quality of commodities and services delivered in relation to the needs of the location and established quality standards. Establish a local quality assurance process. Business Support Analyse the existing infrastructure and ensure that it is optimally aligned with the operational needs.
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Implement practical projects to improve supply performance that has clear objectives, timescales, tasks and resources defined. Monitor the project implementation and report on progress.
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Monitor the quality and accuracy of supply chain related data in relevant business systems.
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Compile and analyse statistical information, identify trends and developments in supply chain related matters that will assist in decision making.
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Disseminate, promote commitment to and monitor compliance with UNHCR's global policies, standards and guidance on supply chain management.
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Adapt local supply chain structures to be consistent with the operational needs. Ensure effective information flow in the supply chain and adapt local process to the prevailing environment.
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Any other responsibility deemed necessary or as delegated by the Head of Supply Management Service in order to meet the level of service requires by the organisation. Authority Identify, assess and select vendors based on their capability for delivering commodities and services.
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Maintain vendor and item master databases.
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Allocate resources to meet demand and support the on-going operation in compliance with the resource’s allocation framework.
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Determine shipment methods, routes and delivery schedules to meet demand in the most timely and cost-effective manner.
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Award, approve and terminate local contracts in accordance with delegated authorities, as well as, relevant UNHCR regulations, rules and procedures.
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Enforce compliance of supervised staff with relevant UNHCR supply chain regulations, rules and procedures and appraise their performance.

Responsibilities
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Maintain relations and co-operation with local law enforcement agencies and civil authorities and other relevant agencies to remain up-to-date on all security and political issues and developments in the area;
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On the basis of the available factual information on security, provide assistance to the supervisor in evaluating the level of risk and assessing the existing security measures for UNHCR staff and their dependents and its staff property, UNHCR office and residential premises, and UNHCR staff members’ residences; subject to the need for improvement, make appropriate recommendations and arrangements for improvements to inadequate security measures;
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Assist the supervisor in constantly monitoring the security situation vis-à-vis the implementation of UNHCR activities and the safety and security of persons of concern to UNHCR; make appropriate recommendations and arrangements for improvements to the development situation to avoid potential security threats;
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Provide recommendations for improvements of existing security guidelines on the basis of evolving security situation; and assists in the maintenance/implementation of security guidelines, measures, standards and MOSS/MORSS for UNHCR Offices in the field at all time;
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Assist in reviewing the security/emergency evacuation plans and propose improvements and necessary changes; assist in ensuring that all staff members are familiar with these plans; assist in conducting training on security awareness, evacuation preparedness and response;
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Provide security advice/information/training to all UNHCR staff on the warden system, radio communication procedures, travel procedures, recognition of explosive devices, fire safety; monitors physical security of UNHCR premises/property and staff residences and advocate on equipment required for security measures;
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Conduct security briefings to UNHCR staff; monitors, updates and maintains database of security incidents. Maintain staff movement tracking system according to the requirements of security incidents;
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Assist in preparing situation reports on security situations/incidents and provide timely follow-upwith relevant authorities and UNDSS;;
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Respond to staff queries on security issues, emergencies and provide immediate assistance as and when required; maintain an up-to-date database on all the contact details of all UNHCR staff that fall under the preview of the Sub-Office;
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Provide security-related admin support to the supervisor to organize and undertake various field missions of donors/UNHCR staff in safe and secure manner as per established security guidelines and in consultation with the FSCO of UNDSS;

Responsibilities
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Manage the shift system to ensure 24/7 operation and the availability of a reserve radio
operator to be called on, in the event of staff sickness or any other emergency;
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Responsible for All Stores and Documentation of IA and UNDSS properties in the duty
station
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Confirm that all equipment is functioning well and any problems observed notified to the
FSCO and the ECS Manager;
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Ensure proper use of the equipment and report any misuse by any staff member to the FSCO.
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This includes monitoring the use of all telephones and other “paid for” systems;
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Supervise the operations of radio networks by transmitting, receiving and processing of
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radio/data traffic to/from other stations within the network as directed by FSCO;
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Ensure all incoming/outgoing radio/telex/fax messages to concerned UN personnel/Registry,
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are typed, distributed and logged properly;
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Supervise the maintenance of chronological files for all incoming and outgoing telexes,
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facsimile and radio messages;
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Responsible for all equipment and stores in the Radio room. Report faulty equipment to
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FSCO and Communications Manager for immediate action. Supervise the daily VHF radio
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checks as advised by the FSCO;
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Maintain contact with UNCAS Coordinator/ICAO AFIS and give details to UN Agencies of
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flight arrivals/departures;
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Supervise the monitoring of all staff movements by tracking missions in accordance with
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FSCO directions. Log every event in the designed formats. Report all incidents to FSCO or
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the FSCO Operations Manager immediately.

Duties
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Map and identify workable environment.
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Support, monitor and follow-up the proper implementation of the set work plans
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Prepare project progress reports by compiling partner reports both financial and narrative
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Liaise with community and local NGO leaders to explain project objective and implementation modality
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Monitor the proper use of disbursement and grants.
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Undertake field visits to UNICEF project sites for the purpose of monitoring and evaluation
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Identify Organizations and Train them on the Job about Vision, Mission, Goals and Organizational Values to build sustainability
Train Local NGOs in Central and Southern Somalia with the following Areas
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Youth Development and Participation
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Organizational Development I.e. Vision, Mission, Goals and Core Values
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Leadership, peace building/conflict resolution
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Community mobilization, empowerment and participation
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Resource mobilization, fund raising and proposal writing
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Building sustainability within youth organizations
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Gender Issues and implications to planning
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Youth groups mentoring, supervision and monitoring
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On job training