Mukhtar maow

• Draft policy documents, review and finalize reports including position papers

• Oversee the development of sector-specific policy, legal, regulatory, and institutional framework

Coordinate the formulation of strategies for the implementation of policies and strategic objectives relating to

regional coordination

•

Oversee validation and make recommendations on analytical background papers, estates, and institution profiles

and reports on regional coordination

•

• Coordinate preparation of briefs on regional coordination issues

• Coordinate research and studies on regional coordination matters

• Collaborate with stakeholders to address regional coordination issues

• Coordinate advocacy, image building, and publicity campaigns on regional coordination

• Ensure coordination of regional coordination issues

• Monitor the implementation of regional coordination summit decisions and directives

• Engage all stakeholders including the private sector and general public on the regional coordination activities

Human Resources and Administration

The main function of the Human Resource and Administration Directorate is to develop and implement Human Resource and administration processes as laid down by the National Civil Service Commission (NCSC) as well as other processes approved by the Government and in line with best practices. The Human Resources and Administration Directorate houses Human Resource Management & and Administration Support, Human Resource Development and training and ICT. Specific functions are

• Provide guidance, control and management of the Ministry's expenditure

• Ensure compliance with financial regulations and procedures

• Prepare cash financial statements

• Cash payment and receipts

• Respond to audit queries

• Coordinate budget preparation and monitor implementation

• Budget

• Prepares Integrated Annual Budget of the MOIS

• Establish short-term planning & long term of finance department

• Managing and budgeting correctly

• Submits all financial reports (Quarterly and Annual) to the Director General of the MOIS

• Accounting for Financial & Accounting accounts each month, quarterly & yearly

• Authorizes all supporting documents of Payment Vouchers

• Supervises the MOIS Accountant and Cashier as need arises or daily base

• Accounts

• Prepares all Cash Payment Vouchers including MOIS staff salaries

Run a monthly and annual account (or any time required) Participate in budget preparation of the Ministry of Internal

Security and storage of vouchers

• Cash

• Keeps all cash of the MOIS in a safe place

• Paying and handling the Cash

• Save all presents and receipts of documents

• Monitor monies on department stores their place of interest

• Keeping information disclosure and overcrowding of executives and rest of the department

• Prepares Cash Receipt Vouchers for all inflow cash of the MOIS

• Procurement and Asset Management Unit

· Keep procurement records in accordance with Article 31 of the Public Procurement, Concessions and Disposal (PPCD) Act, 2015.

· Prepare, publish, and distribute invitations to bid and of bidding documents.

· Receive and safeguard of bids.

· Conduct bid opening in accordance with the provisions of the Public Procurement, Concessions and Disposal Act, 2015.

· Evaluate bids, including constituting technical evaluation committees and advisers to properly evaluate the bids and proposals and make recommendations for contract award.

· Supervise of implementation of contracts.

· Assess the quality of the procured goods works and services.

· Profile suppliers, contractors, and consultants, and the maintenance of a database for use under limited competitive bidding and restricted bidding procedures.

· Manage stores and administer assets disposal process.

· Support the recruitment, selection and placement of staff.

· Support appointment and promotion of staff.

· Manage disciplinary process.

· Manage and process of leave.

· Coordinate performance management and appraisals.

· Manage staff Welfare.

· Advise the Ministry leadership on all HRM matters.

· Oversee other administration support services/functions such as records, drivers, secretarial services, office attendants and cleaners.