Najma Abdullahi Mohamed

1. Administration of budgets and cost-recovery system
● Preparation and modifications of budgets for projects,
● Presentation of researched information for planning and status of office’s financial
resources
● Provision of inputs for implementation of cost-saving and reduction strategies in
consultation with the office management.
● Preparation of cost sharing and trust fund agreements, follow up on contributions within
the office’s resource mobilization efforts

2. Accounting. Payments, Payroll

● Proper control of the supporting documents for payments and financial reports for
projects; preparation of all types of vouchers; Pay Cycle and payments execution.
● Proper receipting of goods, services, and establishment of accruals.
● Review of payment requests including supporting documents against the annual work
plan.
● Timely accounts closure
● Timely response to HQ requests to resolve financial data issues.

3. Office cash management

● Alternate to the supervising Finance Associate/Senior Finance Associate for timely
review of cash position for local accounts to ensure sufficient funds on hand for
disbursements. Timely identification and recording of receipts for income application.
● Alternate to the supervising Finance Associate/Senior Finance Associate for timely
preparation of monthly cash flow forecast for use by Operations Manager/ Finance
Analyst. Liaison with clients to obtain estimate of their cash requirement.
● Effecting of operational Advances after submission of the reconciliation and settlement
of the previous advances.

- Budget preparation and maintaining.
- Review and implement financial policies.
- Ensure all expenses are within assigned project budget.
-Review financial paperwork and procedures and make appropriate changes.
-Processing of payments for staff salaries, food allowances, third party
suppliers and Government Inland Revenue tax .

-Support location staff to ensure that all financial information is accurate
and up to date, and that HALO Trust SOPs are correctly followed
-Supervise Halo Somalia Finance Department ensuring clear and transparent
accounting of all financial transactions
-Provide support and capacity-building training to the staff
-Supervise the work of the finance assistant in executing all the tasks outlined

- Ensuring staff employment contracts are signed and filed properly
-Management and maintenance of HR database ensuring up-to-date
HR information at all times.
-Process monthly Payroll including all bonuses, fines,Medical claims

Reconcile bank statements and budget preparation & review.
- Review and implement financial policies
- Ensure all expenses are within assigned project budget.
- Budget preparation and maintaining

• Keep accurate records for all daily transactions
  - Prepare balance sheets
  - Reconcile bank statements
  - Assist with budget preparation
  - Review and implement financial policies
  - Ensure all expenses are within assigned project budget

- Prepare recruitment and new-hire packets.
- Initiate and maintain physical and computerized departmental files
- Orders office supplies, organizes and arranges for HR meetings and events, handle
travel and department professional development needs.
- Conduct performance management process with all team members as requested.