Nasra Muhumed

• Prepare monthly payroll on the Regional Payroll System and ensure that all payroll changes are captured, reconciled and shared with area Finance and Country HR on timely manner and as per the HR reporting schedules
• Prepare, advice and oversee staff leaves and absences.
• Ensure staff requiring Visas and other legal documents are organized in timely manner.
• Filing of all administration records as per KENSOM filing procedures.
• Ensure all office utilities and infrastructures are appropriate, safe and functioning. (electricity, gas, security, up keeping of premises, health and safety, internet, telephones, photocopiers etc.). f
• Ensure all necessary office resources (Stationaries, office supplies, drinking water are stocked and managed.
• Manage the expat staff guest house
• Organize meetings, trainings and other events.
• Coordinate the flight bookings, housing and transport for internal and external visitors in coordination with Logistics department.
• Act as focal point for the administration of tenancy agreements & liaise with lessors.
• Keep track, record and properly manage incoming and outgoing letters including those received from government.
• Ensure KENSOM’s HR policies & procedures are applied and compliant at all times.
• Supports all phases of the recruitment process.
• Lead all national recruitment process in the area; ensure compliance with KENSOM recruitment procedures
• Prepare staff contracts for new staff in timely manner including preparing and uploading of contracts.
• Prepare staff contracts (along with the required attachment) in timely manner.
• Ensure KENSOM ID cards are issued to new staff on the first working day.
• Ensure all staff personal files are updated according to the KENSOM’s checklist on constant basis.
• Ensure timely on boarding/induction for new staff before sent to work and oversee/coordinate the induction process.
• Support and assist with the Performance & Development process.
• Organize training on Code of Conduct for staff. Brief on other HR policies/procedures to staff when necessary.
• Review HR related documents before necessary approvals are sought.
• Assist in promoting the KENSOM Learning Catalogue.
• Serve as the liaison on national staff insurance issues.
• Ensure exit procedures are made for all staff in coordination with other required departments.

⮚ Identifying and referring refugees and asylum seekers with conflicting refugee information requiring, nationality changes, family composition, complete Basic-bio data L2 and L3 changes, medical attention and cases requiring protection intervention to the relevant departments for action.

⮚ Actively identifying and flagging cases of persons with specific needs including unaccompanied and separated children, alongside a particular emphasis on prioritizing the resolution of refugee claims for cases belonging to such group.

⮚ Enrolling persons of concerns to Biometric Identification Management System [BIMS] tool as well as verification of the already captured biometrics to enhance service delivery to refugees, asylum seekers and the stateless.

⮚ Conducting continuous registration and updating of refugee data in UNHCR database [ProGresV4] as well as handling baby add-ons to better define the family compositions of households in the camps.

⮚ Profiling unregistered, closed and inactive beneficiaries.

⮚ Registering new arrivals in ProgresV4.

⮚ Biometrically identify beneficiaries

⮚ Manage beneficiaries’ database when need be

⮚ Safeguard the beneficiaries’ identity through the biometric

⮚ Field testing of the biometric identification management.

● Distributing food to the beneficiaries at the camp.

● Conducting assessment to program activities.

● In collaboration with wfp supervising food prepositioning.

● Conducting 100% random weight check to the food during dispatching at distribution point.

● Raising purchase order for leader’s payment and incentive staff.

● Attending inter-agency coordination meetings.

● Generating weekly and monthly reports.

● Supervising contracted voucher traders.

● Submitting the weekly price monitoring reports.

● Observing the traders on their good stock quality and as well how they treat the beneficiaries when they are buying goods through their voucher.

● Train the traders on food health practices.

Train the traders on the standard operation practices [SOP] of the organization.