Irshad Sheik Dahir

Duties and responsibilities:

• Developing and implementing financial policies and procedures for the Commission in accordance with Somali law and other regulations.
• Establishing and maintaining financial records for the Commission, including budgeting, accounting, and auditing.
• Preparing and submitting financial reports to the Commission on a regular basis.
• Monitoring and controlling the Commission’s budget and expenditures.
• Ensuring that the Commission’s financial activities are in compliance with applicable laws and regulations.
• Negotiating and managing contracts with vendors and suppliers
• Developing and implementing strategies to maximize the Commission’s financial resources.
• Providing advice and guidance to the Commission on financial matters.
• Working with the Commission’s staff to ensure proper financial management
• Assisting with the preparation of grant applications and other funding requests.
• Liaising with external auditors and other financial professionals
• Overseeing the Commission’s payroll and other personnel-related financial activities.
• Calculated, validated the accuracy of, and submitted commission payments within specified deadlines.
• Supported processes and met deadlines to drive timely and accurate payments.
• Identified process or policy deficiencies and worked with key players to drive process improvement.
• Developed and implemented reporting and auditing tools to improve incentive administration processes, policies, and procedures.
• Assisted in preparation of presentations, data tables and other documents for the Office of the Prime Minister, UNPD and stakeholders' meetings on electoral financial support purposes.

Duties and Responsibilities:

• Advise on general implementation of electoral activities, providing support to improve electoral systems and procedures
• Planned, developed, and implemented strategies to convey information with key decision-makers.
• Coordinated work or project dedicated to raise awareness of need, applying strong project, and team leadership to enhance success.
• Reviewed tender documents submitted by various vendors from the federal member states, ensuring adherence to the required standards and guidelines
• Proactively communicated with procurement departments of various Federal Member States (FMS) and to address corrections and streamline the procurement process
• Skillfully guided successful applicants in submitting official bids for processing by the Office of the
• Prime Minister (OPM) to the IESG/UNDP
• Conducted comprehensive training sessions for FMS procurement teams, ensuring their understanding of the correct format for tender submission
• Trained technical staff members in the meticulous review of tender submissions from vendors across the country, guaranteeing transparency and fairness in the selection process
• Exemplarily coordinated, guided, and supervised the consultants and support staff of the FEIT commission, and other FMS staffs while diligently reviewing their monthly activities reports
• He also played a key role in preparing their salaries on a monthly basis
• Displayed remarkable proficiency in preparing contracts and other supporting documents essential for the smooth functioning of the electoral process
• Effectively facilitated coordination among finance, procurement, and other line departments, promoting collaboration and efficiency within the electoral committees and other stakeholders including
• UND/IESG and OPM review teams.

Main Duties Performed:

• Developing and implementing policies, programs, and initiatives that promote the interests and well-being of young people across the country
• Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
• Conducting research and analysis to identify the needs and priorities of young people and to inform the development of youth-focused policies and programs
• Building and maintaining relationships with youth organizations, community groups, and other stakeholders to ensure that the voices and perspectives of young people are represented in government decision-making
• Collaborating with other government departments and agencies to coordinate and integrate youth-related initiatives and services
• Providing advice and guidance to the office leadership and other senior officials on youth-related issues and opportunities
• Representing the Office of the Prime Minister at public events and forums related to youth affairs
• Developing and managing budgets, contracts, and other resources related to youth affairs
• Monitoring and evaluating the effectiveness of youth-related policies, programs, and initiatives and making recommendations for improvements
• Providing leadership and mentorship to young people within the Office of the Prime Minister and across the country
• Keeping up-to-date with trends, developments, and best practices related to youth affairs and incorporating these into policy and program development
• Ensuring compliance with relevant laws, regulations, and ethical standards in all aspects of youth-related policy and program development and implementation
• Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.
• Liaise between departments to facilitate communication and keep appropriate parties updated on project developments.
• Kept projects on schedule by managing deadlines and adjusting workflows.
• Responded to requests for information on materials to interested parties.
• Assisted with onboarding newly hired staff members and coached on task prioritization.
• Prepared meeting agendas and minutes for distribution and record-keeping.
• Coordinated venue and catering arrangements, speaker and attendee liaison, and material distribution for meetings and events.
• Provided input and feedback on departmental initiatives, directives, and strategies to contribute to project success.
• Monitored project progress, identified risks, and took corrective action as needed.
• Scheduled and facilitated meetings between project stakeholders to discuss deliverables, schedules, and conflicts.
• Reported regularly to managers on project budget, progress, and technical problems.

• Providing administrative support to the project team, such as scheduling meetings, making travel arrangements, and managing project documentation
• Tracking project progress and providing regular updates to the project manager
• This involves monitoring timelines, identifying roadblocks, and making recommendations to keep the project on track
• Coordinating logistics, such as arranging equipment, managing supplies, and ensuring that all necessary resources are available to the project team
• Preparing reports and communicating with stakeholders
• This involves gathering and analyzing data, preparing presentations, and providing updates to project sponsors and other stakeholders
• Assisting with budget management, quality control, and risk assessment
• This includes monitoring project expenses, ensuring that quality standards are met, and identifying and mitigating risks that could impact project success
• Conducting research to support project development and implementation
• Ensuring that project goals and objectives are met on time and within budget
• Collaborating with project team members to identify areas for improvement and implement changes as needed
• Maintaining project files and databases, and ensuring that project documentation is up-to-date
• Providing general administrative support to the project team, as needed.

• Jubbaland
• Main Duties Performed: - Act as a representative of SWSC and work with focal persons of partner organizations including line
• Ministries in Jubbaland that we are collaborating with during the implementation of the project and carry out other functions that are pertinent to SWSC’s mandate
• Familiarizing the project’s objectives, activities and sub-activities and taking part in the process of developing workplan, strategies and tools intended to guide the successful implementation of project activities as well as ensuring project activities comply with policies and regulations of the Centre and the funder / donor; and ensure that project activities are carried out on the agreed dates; - Work closely with Program Coordinator to define project scope, goals and deliverables including monthly priorities and key tasks; - Keep good track and records on partners’ advocacy activities which are being supported by this project and write up the progress and challenges that they encounter and provide guidance and support throughout; - Set up meeting appointments with various stakeholders that are going to be targeted through this project, follow up and prepare meeting agendas, take meeting minutes notes, take attendance sheet to capture the participants of each meetings, and prepare a separate report based on each meeting together with the attendance sheets; - Work closely with the Social Worker Officer and Assistant Social Worker & Administration Officer when planning and holding meetings with various stakeholders; - Provide day to day support in managing all project activities, under supervision of Program Coordinator; - In consultation with the Program Coordinator, provide advice and guidance to Community Champions
• Girls Clubs, GBV Working Group, religious groups carrying out advocacy activities intended to eradicate FGM, early marriages and gender-based violence; - Work very closely with Community Champions, Community Structures, Religious groups, Girls Clubs and GBV Working Group to guarantee smooth implementation of activities and achievement of results as indicated in the contract as well as project outputs; - Monitor and provide supervision of all project activities; specially, the activities carried out by
• Community Structures, community champions and GBV Working Group, religious groups, Girls Clubs, as well as other actors that we will work with during the implementation of the project and write up short reports; - Organize capacity-building trainings and provide logistical support to such events including preparing the agenda of the training, working closely with the facilitators, capturing the discussions, outcomes, and challenges faced during the delivery of the training, and submitting a report based on the trainings; Share information relating to progress made on the implementation of activities and reports to CAE's
• Project Officer based in Kismayo; Prepare and submit monthly and quarterly progress reports on the required due dates and share them with the Project Coordinator; Compile and prepare all staff’s timesheets and ensure that staff sheets are reviewed by the Finance
• Organized monthly staff meetings and capture meeting minutes and share them with the Project Coordinator;
• Kept senior management well-informed by preparing and presenting project status reports.
• Adjusted project plans to account for dynamic targets, staffing changes, and operational specifications.
• Maintained tactical control of project budgets and timelines to keep teams on task and achieve schedule targets.
• Identified and resolved project issues and mitigated risks, reducing challenges and improving project results.
• Developed and monitored project schedules, budgets, and objectives for successful completion.
• Scheduled and facilitated meetings between project stakeholders to discuss deliverables, schedules, and conflicts.